Donor privacy policy

Collecting and using your personal information

The Kiwanis Children's Fund collects personal information about its donors to be used solely for the purpose of conducting the following business activities:

  • Fundraising
  • Identifying prospective candidates for presidential and trustee appointments, Kiwanis Children's Fund committees, task forces and other assignments
  • Communicating key organizational information to district leaders for dissemination to clubs and members

DONOR INFORMATION

Sharing

  • The Kiwanis Children's Fund will not sell, trade, rent or exchange its donor list and donor's personal information with any other organization.
  • The Kiwanis Children's Fund will not sell, trade, rent or exchange any donor lists with any third parties.
  • The Kiwanis Children's Fund never sends out mailings on behalf of other organizations.
  • The Kiwanis Children's Fund expects vendors to uphold privacy guidelines. If data is shared, a Non-Disclosure Agreement will be entered into with the vendor and the sharing of data is prevented by contract stipulations that are present in contacts between The Kiwanis Children's Fund and our vendors.
Collection of Data

  • The Kiwanis Children's Fund collects personal data through event registration, email subscription, online donation services, postal mail, wire transfer, phone and other electronic means. We only collect this information when users submit it voluntarily or through the public domain. If a user prefers not to submit such information online, they may contact The Kiwanis Children's Fund to determine an appropriate channel to transmit this information.
  • From these services, we may collect a person's first name, last name, email address, company, position, secondary email address, address, city, state, zip code, and phone numbers (home, work, or mobile). We may collect event-specific information pertaining to a person's attendance, meal preferences and guests. We may collect the provided name and email of a spouse, contributor or foundation to facilitate the recognition for a gift. This confidential information is kept on file for IRS purposes.
  • The Kiwanis Children's Fund complies with CANSPAM and at any time donors, volunteers, alumni and friends may "opt-out" or be removed from our contact lists and can unsubscribe to emails. The Kiwanis Children's Fund will discontinue contact with any person upon oral or written request. For questions regarding our privacy policy or to make an "opt-out" request, please feel free to contact us at:

    Kiwanis Children's Fund
    3636 Woodview Trace
    Indianapolis, IN 46268

    Toll-free: 1-800-KIWANIS, ext. 254 (U.S. and Canada)
    Worldwide: +1-317-217-6254
    Fax: +1-317-471-8323
    Email: childrensfund@kiwanis.org
  • Kiwanis Children's Fund will maintain an electronic record in our database of all requests for discontinuance of contacts. Oral requests will be recorded in writing by Kiwanis Children's Fund staff and will then be permanently recorded in the electronic donor database.
Storage of Data

  • Donor information is maintained in a password protected, secured database. Only authorized personnel have access to this information and only for appropriate business purposes. The data transferred occurs over a secure and encrypted network, which is monitored by an intrusion detection system, monitored by Alert Logic, an industry leader in data privacy. This information is shared with board members and authorized staff, only on a confidential and need-to-know basis.
Online Security and Enforcement

  • When we transfer and receive certain types of sensitive information such as online donations and account information, we direct visitors to a secure server, which communicates via SSL encryption and which has been designed to reduce the possibility of interception and hacking. You'll know that you're in a secure area of our website when the "http" portion of the Kiwanis Children's Fund website address in your browser changes to "https". The "s" stands for "secure". We operate secure data networks protected by industry standard firewall and password protection systems. Our security and privacy policies are periodically reviewed and enhanced as necessary. Only authorized individuals, whom are required to comply with our privacy policy, have access to the information provided by our customers.
  • Cookies - "Cookies" may be used in connection with Kiwanis Children's Fund digital properties, for targeted remarketing. A cookie is a small amount of identifier data that is sent to your browser from a web server and stored on your computer's hard drive. By using cookies, information is potentially collected without your express knowledge. Most browsers are initially set to accept cookies but permit you to change the setting to refuse cookies or to be alerted when cookies are being sent. While refusal to accept cookies will not prevent the use of some portions of this site, other portions of this site may not function properly without cookies. You can reject cookies or cancel them by instructing your Web browser accordingly.
  • IP addresses - Kiwanis Children's Fund may also collect IP addresses, domain names, and similar items regarding users of this site to measure the number of visits, pages visited, average time spent on this site, and similar items. Kiwanis Children's Fund may also use your IP address to diagnose problems with our server, to administer our website and for statistical metrics used to track website visitor traffic.
  • Credit Cards - Kiwanis Children's Fund is compliant with the Payment Card Industry Data Security Standard (PCI DSS). This is a set of requirements designed to ensure that ALL companies that process, store or transmit credit card information maintain a secure environment. Essentially this includes any merchant that has a Merchant ID (MID). The Payment Card Industry Security Standards Council (PCI SSC) was launched on September 7, 2006 to manage the ongoing evolution of the Payment Card Industry (PCI) security standards with focus on improving payment account security throughout the transaction process. The Kiwanis Children's Fund staff manually processes credit card refunds. At all times efforts are made to protect credit card numbers; credit card information collected on our website or charged by our staff via our online donation system is securely stored in the electronic processing system and no one, including staff, can access the entire credit card number after it is processed, while paper credit card forms are charged and then secured in locked cabinets and other areas where only authorized staff can access them.
  • The PCI DSS is administered and managed by the PCI SSC (www.pcisecuritystandards.org), an independent body that was created by the major payment card brands (Visa, MasterCard, American Express, Discover and JCB). It is important to note, the payment brands and acquirers are responsible for enforcing compliance, not the PCI council. A copy of the PCI DSS is available here.
Annual Report

  • Kiwanis Children's Fund publishes a list of the names of donors over a designated amount in an annual report. Specific gift amounts are not published and options for anonymous giving and "opt-out" selections are available. Please contact Kiwanis Children's Fund for these requests.

KIWANIS CHILDREN'S FUND /YOUTH INFORMATION

Any member data maintained by Kiwanis Children's Fund related to local Kiwanis Kids (KKids) Club, Builders Club and Key Club affiliates is considered confidential and proprietary and will not be shared with third parties without permission. Kiwanis Children's Fund follows the standards set forth above to protect any data received as a result of donations or other payments to Kiwanis Children's Fund. Kiwanis Children's Fund protects any child data in compliance with the Children's Online Privacy Protection Act of 1998. Kiwanis Children's Fund does not intend to collect personal information from children under the age of 13. While we encourage children to visit our site and learn more about our Kiwanis Family programs, we recommend, however, that parents approve and closely supervise the activity of their children at this and all other online sites. We urge children to check with their parents before entering information on any website and we urge parents to discuss with their children restrictions regarding the online release of personal information to anyone they don't know.

Release of Information

  • Kiwanis Children's Fund may use the story of a child and use a fictitious name to protect their privacy.

EVENTS

Event attendee's information

  • Kiwanis Children's Fund may utilize a system to collect information about guests that are seated at event tables. This information may include name, email, company and address.
  • Guests may follow the "opt-out" options outlined in this policy.

PRIVACY ENFORCEMENT WITH VENDORS

  • If data is shared, a Non-Disclosure Agreement will be entered into with the vendor and the sharing of data is prevented by contract stipulations that are present in contacts between Kiwanis Children's Fund and our vendors. We do not authorize these service providers to use or disclose the information except as necessary to perform services on our behalf or to comply with legal requirements.
  • Kiwanis Children's Fund may also occasionally ask users to complete surveys for research purposes. There also may be services on our website that require you to fill out an online form or send Kiwanis Children's Fund an e-mail message in order to utilize these services. Kiwanis Children's Fund collects any information that you provide in such circumstances, including any personal information.

PRIVACY ENFORCEMENT WITH CORPORATIONS/EMPLOYEE GIVING

  • Some corporations support Kiwanis Children's Fund through employee giving programs and campaigns. Generally these are managed by the corporation and are processed through payroll deduction.
  • Kiwanis Children's Fund may share cumulative giving totals and may also share individual donor/employee names for donor recognition and club fundraising audit reports.
  • Employees may participate in matching gift programs with their employers. Matching gift requests are sent to the corporation for processing with the knowledge of the employee and the appropriate paperwork.

ABOUT OUR PRIVACY POLICY

Privacy Policy Modifications

  • This privacy policy may by updated from time to time. This policy was last updated in February 2017.

Reviewing and correcting personal information

You may contact the Kiwanis Children's Fund to review the personal information we have collected from you or to request corrections to your personal information:

Kiwanis Children's Fund
3636 Woodview Trace
Indianapolis, IN 46268

Toll-free: 1-800-KIWANIS, ext. 254 (U.S. and Canada)
Worldwide: +1-317-217-6254
Fax: +1-317-471-8323
Email: childrensfund@kiwanis.org